Facilities Plan Spec I

Company: Disability Solutions
Location: Phoenix
Posted on: February 1, 2025

Job Description:

Job Description We are searching for an individual who's energetic, willing to share their ideas and demonstrate their leadership skills for future growth. This individual will be working with an highly experienced-motivated Facilities Maintenance team who thrive on day to day challenges while participating in a highly collaborative team environment. This position ensures the optimal utilization of the organization's facilities, customers and product delivery commitments. Assesses and evaluates the physical space requirements of the organization and recommends plans to meet needs. Ensures proper functioning of facilities through ongoing inspection and maintenance. This position also includes the following:

• Ensure work planning meets all statement of work (SOW) requirements, is efficient, coordinated, and cost effective via the development and maintenance of exceptional communications with Managers, Supervisors, Supply, other departments, and customers.
• Implements changes to workflow processes, maintenance procedures, and equipment usage to enhance equipment life expectancy, reduce operating costs, and improve customer service levels.
• Prioritize, estimate, and allocate other assigned work services, ensuring compliance with all SOW and customer requirements.
• Liaise with customers to confirm work requirements, establish priorities and communicate status of work orders.
• Assists with planning the forward workload to assess seasonal peak staffing requirements.
• Review work orders daily to ensure updates/new information is captured, identify variations from estimates, and work with the site Facility Manager and Maintenance Lead to validate work order entries. Prior to closure, ensure accuracy of all captured data associated with work order.
• Assists with tracking projects to ensure they are completed within established budgets and schedules as assigned.
• Maintain CMMS asset and equipment lists to verify information is current and accurate.
• For work allocation purposes, ensure staffing availability information is current and up to date within CMMS.
• Monitor and report KPI's and other reporting and deliverables for scheduling and planning activities.
• Coordinate with work execution leaders to control work scopes to maintain scope accuracy (scheduling compliance).
• Identify training needs in other groups related to planning and execution processes to aid in job duties.
• Planner will also play a critical role in data integrity as well as process and standards creation and improvement.
• Train and support peers to be able to update master data and maintain system integrity.
• Support other department duties such as Crisis Management, related commodity ordering.
• Responsible to coordinate section's work in support of overall Service Requests (SRs).
• Proactively and frequently communicate with customer and applicable site Operations Departments regarding work order status/any variation in originally projected scope/timeline/budget as well as how customer mandated changes impact original deliverable.
• Working with the Facility Manager to ensure all work orders associated with project are accurate and closed in a timely manner to allow for efficient billing and payment.
• Proactively plan, organize, and schedule work assignments for all trades taking into consideration performance metrics and operational requirements.
• Review and perform analysis on Preventative Maintenance Inspection program to ensure consistent performance.
• Assist in maintaining databases and client identified project activities.
• Manage and audit the tracking and verification of all work activities in the aged work order report.
• Recommend changes to work methods, SOP's, maintenance procedures, and equipment usage to enhance equipment life expectancy, reduce operating costs, and improve service for customers.
• Review work orders to verify the following information: account code, SOW line item, costs for consideration in scheduled deliverables.
• In a timely manner, conduct work order history analysis to track/predict seasonal trends, utilize data, in conjunction with the applicable department managers to schedule tasks and ensure maximum utilization of staff/resources.
• Support other department duties such as:
  • Business Continuity Management (BCM) Coordinator; work with main points of contact for each group at the Phoenix site to meet quarterly requirement for site incident plan and business recovery plans.
  • Ensure BCM Team training requirements are met.
  • Participate in audits as required.
  • Monitor and support office supply inventory and replenish within budget requirement.
  • Provide support to the Facility Manager (FM) in maintaining supplier Purchase Order (PO) matrices and supplier contact lists.
  • Conduct weekly site walks for landscaping and janitorial service observations and communicate any issues to the supplier account managers.
  • Support Safety, Health & Environment (SHE). Required Education, Experience, & Skills
    • 4+ Years with HS, 2+ Years with AA, and 0+ Year with Bachelors degree in Business Administration, Facilities Management or Organizational Management.
    • Comparable work experience in planning and scheduling and/or Computerized Maintenance Management Systems/Software will also be considered.
    • Be prepared to share CMMS applications, knowledge and discuss examples of recent planning and scheduling experience.
    • Credentials or training in related fields will be accepted. Preferred Education, Experience, & Skills A college degree in Business Administration, Facilities Management or organizational management (Bachelors or Associate) is preferred, however individuals with +5 years of hands-on Facilities Management Administration experience are encouraged to apply. Individuals who consider themselves as self-starters, leaders, thrive in collaborative team environments and are comfortable in demonstrating their creativity are individuals we're seeking. Additional training may be provided as necessary. Credentials or training in related fields will be accepted. Must thoroughly understand and utilize Information Technology in the performance of work including Internet, Intranet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite.Pay InformationFull-Time Salary Range: $48800 - $83000Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair---just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Keywords: Disability Solutions, Prescott , Facilities Plan Spec I, Accounting, Auditing , Phoenix, Arizona