Temporary Specialist, Leadership Event Production

Company: National Multiple Sclerosis Society
Location: Phoenix
Posted on: February 1, 2025

Job Description:

WHO WE ARE:The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.The Specialist, Leadership Events Production provides centralized support for the successful execution of events within an assigned region, including vendor sourcing, managing marketing deadlines, auction procurement, vendor payment schedules, and other event logistics support. They will be responsible for maintaining processes and tracking systems to ensure adherence to marketing and event timelines for events in their region. Attention to detail, exceptional organizational skills, and ability to handle multiple tasks is essential in this role.

This position routinely works with external vendors and volunteers requiring excellent verbal and written communication skills and customer service. They will work closely with relationship management partners within the assigned regions.Essential Functions / Responsibility Lead the centralized logistical support of assigned regions80%

• Reserve and secure venue for assigned events by predetermined deadline; identify and recommend new venues as necessary
• Secure some vendors for events. Maintain a focus on cost saving measures by ensuring appropriate bidding process for multi-site vendors (including rentals, communication equipment, entertainment equipment, food vendors, security) whether paid or in-kind
• Manage vendor payment schedules and maintain accurate records of all invoices and expenses ensuring excellent stewardship of society resources.
  • Create and manage logistics/production timeline for all events; adhere to deadlines and communicate progress to supervisor, identifying potential roadblocks or challenges
  • Determine and communicate on-event staff assignments in conjunction with development team partners
  • Schedule and facilitate pre, post and on-event production meetings with appropriate staff (include volunteer engagement and production company when necessary)
    • Other duties may be assigned as needed to support event operationsOnsite Event Management10%
      • Provide logistical coordination to support revenue growth through well-executed event planning and implementation for specific events in assigned regions.
      • Ensure the delivery of a mission centered, inspiring, and exceptional event experience for all participants.
      • Responsible for purchasing, packing and distribution of specified event supplies before, during and after each event
        • Auction Item Management10%
          • Develop a clear and efficient process for acquiring auction items for events as needed.
          • Submit requests for auction items, ensure timely follow up and track items through procurement processRole Qualifications
            • Two years of related experience in event planning and execution
            • Non-profit experience preferred
            • Ability to work independently with minimal guidance/direction from supervisor
            • Strong initiative with the ability to manage multiple projects with competing priorities
            • Ability to establish and maintain strong collaborative relationships and work effectively with multiple teams
            • Ability to adjust and maintain effectiveness in the face of multiple demands, challenges
            • Strong organizational, planning, and prioritization skills
            • Excellent written and oral communication skills with strong interpersonal skills
            • Results driven, tenacious, strong attention to detailTechnical Competencies
              • Microsoft Office Suite and Outlook knowledge required.
              • Commitment to the mission, vision, cultural values, and expectations of the National MS Society
                • This position will be required to drive/travel on Society business. Candidate must possess a valid driver's license, proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving, and the applicant must meet the Society guidelines.
                • Availability to work occasional nights and weekends to support eventsCompensation and Benefits InfoThe estimated hiring compensation range for this role is $20-26/Hour. Final offers will be based on candidategeographic location and consider career experience and may vary from this range due to these and other factors.The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.APPLICATION INSTRUCTIONS:We appreciate your consideration of our job opportunities and strive to make it as effortless as possible to apply for our positions. With only a few required sections and the option to use our resume parsing tool, we aim to streamline the application experience, saving you time and effort. Additionally, if you wish to include a cover letter with your application, please feel free to attach it along with your resume, and any other documents required, to the Resume/CV document upload section at the bottom of the My Experience page. We appreciate your interest in joining our team and look forward to receiving your application!Important: Please check the job posting to see if a Cover Letter or any other documents are required for the position you are applying to. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. If you experience any trouble submitting your materials, please check out our .

Keywords: National Multiple Sclerosis Society, Prescott , Temporary Specialist, Leadership Event Production, Professions , Phoenix, Arizona